Data is the most valuable resource for any business. It is the source of generating new clients, learning lessons from previous projects; in fact, data is mandatory for ensuring that your employees are paid on time and the organisation keeps running smoothly. Unfortunately, there are times when data is lost, stolen, corrupted or deleted accidentally. We discuss 5 simple tips that you can follow to recover data quickly.
Do your due diligence
Prevention is the best cure. Data loss or theft usually occurs when your systems and networks are unprotected. Recently, a new type of threat called ransomware has created havoc for business systems. Don’t be under the illusion that hackers only go after large businesses; small businesses are at an equal risk. The best way to respond to this threat is to install filters that will block access to potentially harmful websites. Only visit verified sites from your computer. Install and regularly update anti-virus and anti-malware software.
Move data to the cloud
As long as data is stored on your devices, it will remain at risk of loss. The best thing to do is to subscribe to a good third-party cloud service and move all your data to the cloud. Then, regardless of whether your computer is infected by malware, the hard drive gets corrupted, or any other accident damages your office building, your data will remain safe on the cloud and ready to be accessed from anywhere. No manner of malicious attacks or accidental data loss will affect your cloud data. It will remain safe until you retrieve it.
Create a data recovery plan
Even a small business needs to have a data recovery plan. Such a plan helps you know what to do in the event of data loss instead of panicking and making rash decisions. The first step in making a plan is to identify sources of threat. Look around at other companies in your industry and identify the main types of threats that they face. For example, hacking is more common in the banking industry, whereas customer data theft is more common in the retail sector. Identify your most serious threats and plan to get the necessary protection.
Take regular backup
This should be a standard operating procedure for every business. Regular data backups should be part of every manager’s responsibility to ensure that the risk of complete data loss is minimized. Depending on the volume and sensitivity of data generated by your business, you may choose to make daily, weekly or monthly data backups. Another thing you can do is to be alert for any signs of a corrupted hard drive. Before the hard drive crashes, it starts giving problems like slowed processing and strange grinding sounds.
After the loss
Assume that data loss has taken place. What should you do? The first thing is to stop all activity on the infected device. Do not try to download a file recovery software from the Web on your computer. Next, take your computer to an IT expert to diagnose the extent of the damage. Timely diagnosis can help the IT expert to stop further data loss and to recover as much data as possible. The IT expert will also know which data recovery program is reliable and can be used safely on your computer.
Finally, make sure that you educate your staff about safe browsing and data management practices. There can be no substitute for vigilance and regular maintenance of your antivirus programs. Also, make sure that you have a plan for communicating about the data loss to customers and all important third parties.